*This will be a contract through 6/13 with potential for extension*
This role requires adaptability, resourcefulness, and a collaborative mindset to thrive in a dynamic and fast-paced environment. The candidate should excel at navigating organizational complexities and coordinating with internal and external stakeholders, while maintaining exceptional attention to detail and professionalism.
Responsibilities:
- Manage and organize complex calendars for executives, including scheduling meetings across time zones with high-level stakeholders, internal teams, and external partners.
- Collaborate with peers and executive assistants to handle scheduling for senior leadership and ensure seamless out-of-office support.
- Coordinate travel arrangements and submit expense reports; monitor and manage corporate credit card spending.
- Partner with internal teams to support executive participation in events, including arranging travel, creating itineraries, and managing logistics.
- Facilitate internal communications and support cross-regional collaboration for leadership teams.
- Assist with relationship management, including follow-ups, data entry, and stakeholder coordination.
- Plan and execute logistics for large team meetings, events, and offsite gatherings.
- Provide general administrative support, such as managing visitor arrangements, catering, and parking.
Qualifications:
- Exceptional interpersonal and communication skills, with a professional demeanor.
- Proficiency in Microsoft Office tools, especially Outlook, Word, and Excel.
- Strong organizational skills with the ability to prioritize and multitask effectively.
- Ability to maintain composure and adapt to a fast-paced, evolving environment.
- Critical thinking and problem-solving skills, including the ability to identify and address potential issues proactively.
- High level of accountability and initiative in owning tasks and ensuring their completion.
